Identifier types

Identifier types

Different identifiers are currently issued or provided for the IT systems at Universität Hamburg.

User ID

The user ID is a personal identifier and is not transferable.
The format of this identifier always begins with a b.

Who receives this type of identification:

All persons who are recorded by the automatic assignment of user IDs.

This group of persons generally includes:
- Enrolled students
- Employees who are in an employment relationship with Universität Hamburg

What can this identification type be used for:

You can access the following systems using the user ID and the corresponding password:
- WLAN
- VPN
- UHHShare
- Exchange
- RRZ-ServicePortal
- Other technical systems, if applicable

Based on the user ID and membership of the corresponding user groups, access can be granted to the following systems:
- STiNE
- E-Learning Platforms
- KUS-Portal
- Sharepoint
- other technical systems such as access to central scanners/printers via the CopyCard, if applicable
- ( Access may only be possible via a justified additional application)
Further special rights
This type of identifier is set up by the RRZ with a normally sufficient basic set of authorisations and resources. If required, the extension of these authorisations with special rights to use special systems or additional resources can be requested from the RRZ.

This applies, for example, to the use of:

graphics, multimedia and video editing systems,
the parallel computer,
Additional storage areas on RRZ servers,
own WWW pages on RRZ servers.

As the utilisation of special rights is usually associated with additional coordination and consulting work, these applications must be submitted to the responsible system managers at the RRZ using the corresponding application form (usually via the RRZ service portal). Authorisation is usually granted for a limited period of time.

How to apply for this type of identification:

These user IDs do not have to be applied for separately.

NOTE on obtaining the user IDs:

Students receive their user ID together with their enrolment documents.
Employees receive the identification letters from their HR officer as part of the recruitment process.

How long is this type of identification valid:

The user ID is automatically valid as long as you are a member of Universität Hamburg.

If an expiry date of the membership is known, the licence holders will be reminded of the expiry by e-mail in good time before the expiry date and, if necessary, informed about the renewal procedure.

Important special features:

Details of the user ID can be found here.
The "reminder e-mails" and any other important information e-mails are sent to the e-mail address that belongs to the functional scope of this user ID.
Therefore, make sure that you regularly check the corresponding e-mail account.
You can do this ad hoc via the Outlook Web App (OWA), for example.
We recommend that you add the university e-mail account to your e-mail program. We have described how this works in the Exchange instructions.

User ID for external users

The user ID for external users is a personal ID and is not transferable.
The format of this identifier always begins with a b.

Who can obtain this type of identification:

All persons who are not covered by the automatic allocation of user IDs are regarded here in the broadest and most simplified sense as "external persons" who must first apply separately for "affiliation to Universität Hamburg".

This group of people includes, for example:
- FHH employees and trainees seconded to the UHH
- Visiting scientists and scholars
- External service providers
- Scientific staff of the UKE
- Former members of the university who wish to continue using the university's IT resources (detailed justification required)

What can this type of identifier be used for:

Using the user ID for external users and the corresponding password, you can access the following systems:
- WLAN
- VPN
- UHHShare
- Exchange
- RRZ-ServicePortal

Access to the following systems can be granted on the basis of the user ID for external users and, if necessary, via a justified additional application:
- STiNE
- E-Learning Plattformen
- KUS-Portal
- Sharepoint
- other technical systems such as access to central scanners/printers via the CopyCard, if applicable
- ( Access may only be possible via a justified additional application)
Further special rights
This type of identifier is set up by the RRZ with a normally sufficient basic set of authorisations and resources. If required, the extension of these authorisations with special rights to use special systems or additional resources can be requested from the RRZ.

This applies, for example, to the use of:

graphics, multimedia and video editing systems,
the parallel computer,
additional storage areas on RRZ servers,
own WWW pages on RRZ servers.

How to apply for this type of identification:

User IDs for external users must be applied for via the application portal.

NOTE on the application process:

In a first step, the online application must be submitted digitally as an e-mail attachment in PDF format by the applicant to an authorised signatory at the respective institution.
The person authorised to sign checks the application for legality and then transmits it digitally to the RRZ.
After the application has been processed, the user ID issued together with a one-time password will be communicated to the applicant in a so-called identification letter. This is usually sent to the postal address given in the application.

How long is this type of identification valid:

User IDs for external users are subject to regular renewal.
The licence holders are reminded of the expiry date by e-mail in good time before the expiry date and informed about the renewal procedure.

Important special features:

Details of the user ID can be found here.
The "reminder e-mails" and any other important information e-mails are sent to the e-mail address that belongs to the functional scope of this user ID.
Therefore, make sure that you regularly check the corresponding e-mail account.
You can do this ad hoc via the Outlook Web App (OWA), for example.
We recommend that you add the university e-mail account to your e-mail program. We have described how this works in the Exchange instructions.

User ID for a teaching assignment

The user ID for lecturers is a personal ID and is not transferable.

The format of this identifier always begins with a b.

Who can obtain this type of identification:

All persons who are not covered by the automatic allocation of user IDs and who hold a teaching position at the University of Hamburg (referred to hereafter as "lecturers") can apply for this special type of user ID.

Applications are accepted from the following groups of people
- Professors within the meaning of § 17 HmbHG
- Privatdozentinnen and Privatdozententen within the meaning of § 17 HmbHG
- Cooperation partners in the context of inter-university degree programmes
- Lecturer

What can this type of identifier be used for:

Using the user ID for lecturers and the corresponding password, you can access the following systems:
- WLAN
- VPN
- UHHShare
- Exchange
- RRZ-ServicePortal

Access to the following systems can be granted on the basis of the user ID for external users and, if necessary, via a justified additional application:
- Access to the following systems can be granted on the basis of the user ID for external users and, if necessary, via a justified additional application:
  - STiNE
  - E-Learning Plattformen
  - KUS-Portal
  - Sharepoint
  - other technical systems such as access to central scanners/printers via the CopyCard, if applicable
  - ( Access may only be possible via a justified additional application)
- Further special rights
  This type of identifier is set up by the RRZ with a normally sufficient basic set of authorisations and resources. If required, the extension of these authorisations with special rights to use special systems or additional resources can be requested from the RRZ.
As the utilisation of special rights is usually associated with additional coordination and consulting work, these applications must be submitted to the responsible system managers at the RRZ using the corresponding application form (usually via the RRZ service portal). Authorisation is usually granted for a limited period of time.

How to apply for this type of identification:

The user ID for lecturers can be applied for in many cases via the teaching assignment management.

The advantage of this type of user ID is that this type of ID is linked to a teaching assignment via the teaching assignment management of the various institutions.
As long as a teaching assignment exists, the teaching assignment management can take the special needs of the lecturer into account.

If the institution concerned does not participate in teaching assignment management, a user ID for external users must be requested for these lecturers.

How long is this type of identification valid:

The user IDs for lecturers are subject to regular renewal.
The licence holders are reminded of the expiry date by e-mail in good time before the expiry date and informed about the renewal procedure.

Important special features:
- Details of the user ID can be found here.
- The "reminder e-mails" and any other important information e-mails are sent to the e-mail address that belongs to the functional scope of this user ID.
  Therefore, make sure that you regularly check the corresponding e-mail account.
  You can do this ad hoc via the Outlook Web App (OWA), for example.
- We recommend that you add the university e-mail account to your e-mail program. We have described how this works in the Exchange instructions.

WLAN Guest ID

WLAN guest IDs (guest Wi-Fi access) can be applied for by guests of Universität Hamburg who require simple Internet access for their own devices during their stay at Universität Hamburg.
Once allocated, the identifiers are personal and therefore non-transferable.

You can also find out more about guest Wi-Fi access via the SSID GUEST here.

Who receives this type of identification:

WLAN guest IDs can be requested for the following groups of people:
- Guests of the University of Hamburg
- Participants in conferences, meetings or larger events

What can this identifier type be used for?

WLAN guest IDs are used exclusively to enable authorised persons to access the Internet at short notice and as easily as possible. The infrastructure of the university-wide WLAN is used for this via the SSID "Guest".

How to apply for this type of identification:

Only employees of Universität Hamburg can order WLAN guest IDs in the RRZ-ServicePortal.

The number of orders is limited to prevent misuse.
- The service can only be ordered once per day per person. This means that if, for example, you need 20 passes with a validity of 30 days, you need to order 10 passes each for the required period on 2 consecutive days.
Identifiers can be ordered here.
General information about the RRZ ServicePortal can be found here.

How long is this type of identification valid?

A basic distinction is made between 2 types of WLAN guest identifiers:
- Individual identifiers
  - Number 1-10, authorisation-free, validity up to a maximum of 90 days
- Identifiers for events
  - Number 11-1000, subject to authorisation, valid for a maximum of 14 days

Important special features:

The start of validity of a WLAN guest ID can be a maximum of 180 days in the future
Up to three devices can be registered in the network with one Wi-Fi guest ID. However, it is not permitted to use one Wi-Fi guest ID for several guests. Each guest receives their own non-transferable identifier.
The connection to the SSID "GUEST" is WPA/WPA2 encrypted. It is therefore necessary to enter a WLAN password to establish a connection. As this password for the WPA/WPA2 connection to the SSID "GUEST" is identical for all guests, this encryption does not secure the connection. The login is solely for operational reasons to reduce the number of mobile devices connecting automatically. Guests also receive a personal ID with their own password for authentication.
The guest(s) can log in to all Universität Hamburg access points using a browser (e.g. Internet Explorer, Firefox, Safari, ...). After successfully logging in, guests can access the Internet using the usual protocols.
The areas in which the University of Hamburg's WLAN is available can be found in the regularly updated list of locations. The list contains the entries of the rooms equipped with access points (AP). The reception area is not limited to the room indicated in the table, but depends on the local conditions. The outside areas of the University of Hamburg are only covered to a very limited extent by access points installed in the building.
Please check in good time before the start of an event whether the planned event area is located in the reception area of the UHH WLAN.
If you require more extensive WLAN coverage for your event, please send an enquiry to the RRZ-ServiceLine at the RRZ in good time. Only in this way is it possible to make a qualified statement as to whether and in what time frame the desired additional WLAN coverage can be realised.

T-Identifier

Technical identifiers (T-identifiers) are special accounts that are used for non-personal tasks, services or processes. They help to identify and organise various technical units securely and efficiently.

The format of this identifier always begins with a t.

Who receives this type of identification:

T-identifiers can be requested for the following groups of people:
- Persons providing services
- University members who need to access special resources of the University of Hamburg with increased authorisations.

What can this identifier type be used for?

T-identifiers can be used for the following purposes, for example:
- Functional e-mail inboxes with separate login (T-identifiers are transferable)
- To log on to the long-term storage system
- For tasks at system level, automation and integrations
- WLAN
- VPN
- Shared shared network drive storage areas

How to apply for this type of identification:

Only employees of the University of Hamburg can order T-Kennung in the RRZ-ServicePortal.

Identifiers can be ordered here.
General information on the RRZ ServicePortal is available here

How long is this type of identification valid?

T-identifiers are valid for 1 year from the date of application.
The validity period is also linked to the validity period of the underlying user ID.

Users will be notified of the expiry date in good time.
The validity of the T-identifier can then be extended via the RRZ-ServicePortal.

Important special features:

After application and approval, you will receive an e-mail with your access data for your T-ID.
Please change the initial password immediately.
- This is currently only possible on a Windows workstation computer (FMD) managed by the RRZ.
  You can use it to change your password as follows:
  - Press the keys on your keyboard simultaneously:
    'Ctrl' + 'Alt' + 'Del'
  - Click on 'Change password'
  - Enter your login name in the top field:
    UNI-HAMBURG\<your T-identifier>
  - Enter the current password in the field below and the new password in the following fields.
- Please note the password requirements:
  - No essential components of the T-identifier may be included
  - It must not contain any significant part of the name of the identifier holder
  - The password length must be at least 10 and a maximum of 20 characters.
  - Characters from these categories must be included:
    - Capital letters
    - Lower case letters
    - Digit
    - Special characters
    - It must not correspond to any of the last 5 passwords used.

In the event that you cannot use your own FMD computer to change the password:
- Please ask your colleagues if anyone there uses an FMD computer and use the other person's device once.
- If you have access to a pool room with FMD computers, you can also change the password there.
- Otherwise, please come to an RRZ ServiceDesk and use one of the FMD computers available there to carry out the necessary password change.
  - RRZ-ServiceDesk
    - Locations and opening hours

Training- / short-term identification

The training/short-term IDs can be requested for training courses, conferences or meetings that require more services than the university's WLAN guest access.
Once allocated, the identifiers are personal and therefore not transferable.
The format of these identifiers always begins with an s,

Who receives this type of identification:

Training/short-term identification can be requested for the following groups of people:
- natural persons who are not members of Universität Hamburg and are temporarily dependent on the use of Universität Hamburg IT resources.
- Participants in courses or training programmes that, for example, provide a prepared work environment that should not interact with the resources on the personal identifiers.

What can this identifier type be used for?

Training/short-term identifiers can be used for the following services/systems:
- Registration on training computers
- WLAN
- VPN
- UHHShare (if the identifier is requested with its own home directory)
- Other systems, e.g. from the field of eLearning, if applicable

How to apply for this type of identification:

Only employees of the University of Hamburg can order training / short-term identification in the RRZ-ServicePortal.

Identifiers can be ordered here.
General information about the RRZ ServicePortal can be found here.

How long is this type of identification valid?

The maximum period of validity of the training/short-term identifiers is up to 270 days from the date of application.

Important special features:

Training / short-term identifiers cannot be extended; they expire automatically and without comment at the end of the respective requested term.
Training / short-term IDs are not provided with their own UHH e-mail inbox
It is not possible to print, copy or scan on the UHH multifunction printers
The training/short-term IDs cannot be used for CommSy. If necessary, please ask your teacher to invite you to the required CommSy portal in order to obtain an ID for CommSy.
These identifiers are not suitable for permanent, full-scale work with an FMD (Fully Managed Device - see here for details). In justified cases, please apply for a user ID in the application portal