Tool Finder (Beta Version)

The tool finder is the first place to check for digital work tools at Universität Hamburg. Couldn’t find what you were looking for? Write to digitale-administration"AT"uni-hamburg.de.

Suchen und Filtern

Photo: Screenshot

SAP TVM - Travelmanagement

SAP TVM (travel management) is a web-based software which allows you to submit work-related travel requests and notifications as well as applications for reimbursement of travel costs after your trip. The software is being introduced and tested within a pilot project.

Photo: UHH/Feuerböther

Internal

Spacedesk

Spacedesk expands the MS Windows display via the network across connected devices to create additional space for applications. It helps you multitask or efficiently use screen space by running several applications simultaneously.

Photo: Screenshot

Internal

Freeplane

Freeplane is a free open-source software that helps you create mind maps, visualize, summarize, and organize ideas. Use Freeplane to structure complex information, take notes, solve problems, and make decisions.

Photo: Screenshot

Internal

UHH GPT—ChatGPT for staff members

UHH GPT is ChatGPT for the University of Hamburg. It is an AI-based language model that can generate text and is used for tasks like creating copy, answering questions, and translations. It is currently in its pilot phase.

Photo: Screenshot

B-ite

The application management software B-ite provides comprehensive and targeted support during the hiring process, from creating and publishing job advertisements, to managing applications, to communicating with applicants.

Symbol: Computer screen showing 2-factor authentication

Photo: UUH/Vogiatzis

Two-factor authentication (2FA)

Two-factor authentication (2FA) was introduced to protect Universität Hamburg against cyber attacks. It requires a second element for authentication, such as proof of prove legitimate device ownership or a code in addition to the password. The explanatory video explains everything you need to know.

Photo: DeepL GmbH

DeepL Pro

DeepL Pro is a machine translation service that enables you to translate texts and full document files instantly via web or desktop app. You can choose from 3 versions that vary regarding the number of editable file translations and maximal upload size.

Photo: UHH/RRZ MCC Mentz

CRM@UHH—customer relationship management

The CRM@UHH project aims to ensure optimal customer relationship management. All University needs and resources are currently being assessed and analyzed to create a targeted plan. In 2025, 7 areas will pilot specialist IT procedures.

Photo: Serif Europe

Internal

Affinity V2 Suite

Affinity V2 Suite bundles together the new version of the vector-based graphics and paint program Affinity Designer, Affinity Photo for image processing, and the page layout program Affinity Publisher. It also supports the following file formats: IDML; PSD; PDF; DWG; DXF; and AutoCAD.

Photo: Serif Europe

Internal

Affinity Publisher

Affinity Publisher is a British page-layout software. This is an alternative to Adobe InDesign with a similar user interface, to make switching over easy. Save your InDesign files as IDML files for processing with Affinity Publisher.

Photo: Screenshot

Internal

OpenProject

OpenProject is a web-based, open-source, collaborative project management software. Create project plans with work packages divided into tasks, milestones, or project phases. Set clear time lines for the entire project life-cycle, including time expenditure per work package.

Photo: Serif Europe

Internal

Affinity Photo

Affinity Photo is an image processing program for retouching photos, multilevel collages, grid painting, and much more providing an alternative to Adobe Photoshop with a similar user interface.

Photo: Screenshot

UHHShare

UHHShare provides access to the UHHDisk from anywhere via SSL encryption. With UHHShare apps you can edit and synchronize data no matter where you are. Moreover, data can be released and shared with (external) partners.

Photo: Screenshot

Internal

SAP

SAP includes an Enterprise Resource Planning (ERP) system and can be used to manage all relevant university accounting processes. Within this system, all processes from planning and implementation to invoicing are carried out according to commercial accounting methods.

Photo: UHH/Hansen

Particify

Particify is used to conduct surveys and live opinion polls during workshops, meetings, etc. Get real feedback or fresh ideas. It is easy to set up rooms in Particify, which can be accessed with a code from anywhere without prior registration.

Photo: Succo

Internal

KeePass

You can use the free KeePass to manage sensitive log-in and ID data, for example passwords or usernames, within a database protected by a master password and Windows log-in. It creates and saves strong new passwords according to safety criteria.

Photo: HedgeDoc

Internal

HedgeDoc

HedgeDoc is an open-source, web-based, self-hosted platform that allows you to collaborate with colleagues on notes, graphs, and presentations in real time.

Photo: Foxit Software Inc.

Internal

Foxit PDF Editor

The Foxit PDF Editor—an alternative to Adobe Acrobat—allows you to comment on, view, edit, and sign PDF files; and collaborate and manage them with your colleagues. It supports Optical Character Recognition OCR, blacking out of text passages, and creating accessible content.

Photo: UHH/Ohme

eZeit—documenting time electronically

The eZeit project is to implement the City of Hamburg’s official web-based time-tracking, to make staffing, attendance, and absence management more transparent. This includes time-off requests, i.e., vacation days, days off in lieu (flexi-days), and reduced working hours.

Photo: Screenshot

UHHCloud

The UHHCloud (pilot project) is the University-hosted sync and share service that offers a full alternative to commercial cloud storage, for example Nextcloud. With sync and share you can edit data and documents from anywhere and on multiple devices.

Photo: Screenshot

Internal

MindManager 2022

MindManager 2022 is a mind mapping software for visualizing information and tasks on Windows and Mac. Create mind maps with your colleagues. Get an overview of your projects and save your results via common cloud services.

Photo: Screenshot

Internal

LimeSurvey

LimeSurvey is a modular survey tool that can be used to create, conduct, analyze, and export online surveys for feedback, polls, queries, etc. to various formats. Once you have registered, you can access LimeSurvey on all browsers.

Illustration of a screen displaying a cascade of numbers 1s and 0s

Photo: Markus Spiske

Electronic signatures

At Universität Hamburg, electronic signatures, also called e-signatures, are used to authenticate and securely and legally sign digital documents to replace traditional paper-based processes. Cutting-edge encryption technologies grant e-signatures security and authenticity.

Photo: Screenshot

Docata online administration of doctoral procedures.

Docata provides doctoral applicants, doctoral researchers, reviewers, and examination commission members with secure online access to applications and requests, information, and documents relating to doctoral procedures.

Photo: UHH/RRZ MCC Mentz

Request Tracker—ticketing tool

The Request Tracker helps optimize your workflows to make your team more efficient. Integrated into an email inbox, it can categorize requests, create tickets for distribution, or send previously created scripts.

People having a discussion in front of a white board

Photo: UHH/von Wieding

Internal

OpenBoard

With the open-source software OpenBoard you and your colleagues can collaborate on Whiteboard with dual screen configuration and without registration on Windows, Linux, and OS operating systems. OpenBoard is an alternative to mind mapping.

Photo: UHH/von Wieding

Internal

Open Broadcaster Software (OBS)

Give an audio lecture with OBS, stream or record your screen or slides in real-time. Powerful and user-friendly configuration options and intuitive audio mixers ensure high-quality video and audio files.

Photo: Pixabay/fancycrave1

Internal

Ghostscript

Ghostscript is a free interpreter for the PostScript language and PDF files. It can be used for creating, printing, photographing, displaying, viewing, and converting these files into PDF or images. PDF, EPS, PostScript (PS) files can be converted into bitmaps.

Photo: Screenshot

Internal

Affinity Designer

Affinity Designer is a vector-based graphics and digital painting program This is a free alternative to Adobe Illustrator for University members. It has a similar user interface and provides access to most tools. Designer also runs well on lower spec hardware.

Photo: Screenshot

FIONA web content management system

All areas of Universität Hamburg have access to FIONA so they can present themselves online. Geared toward creating uniform webpages for the University, FIONA does not require any programming skills. Access is browser-based.

Photo: Bsdrouin

Data warehouse

The Data Warehouse (DWH) is Universität Hamburg’s central data warehouse. DWH works like a library: it collects, sorts, and prepares important data from various sources to ensure data quality within the University.

Universität Hamburg process portal surface

Photo: Screenshot

BIC (Business Information Center) Process Design

Use BIC Process Design for standardized modeling, optimization, and central administration of University processes. Process models can be provided or published via an integrated process portal.

Digger in front of the University’s Main Building

Photo: UHH/Moller

Construction management software

Universität Hamburg is implementing a construction management software for small to medium renovation projects. The software enables project monitoring, resource planning, and cost control to ensure construction efficiency.

Photo: Screenshot

Newsletter tool—website service

The newsletter tool offers drag and drop templates for creating email newsletters and inserting text, images, videos, and links. After completion, the newsletter is sent to the mailing list provided.

Computer screen showing video call participants

Photo: UHH/Feuerböther

DFNconf

All members of Universität Hamburg can use this free tool to host or access meetings with their uni username (B-Kennung), to present files, stream, and/or record events.

Photo: Evernote Corporation

Internal

Evernote

Use Evernote to add texts, pictures, audio, and PDF files to your digital notes or create to-do lists. You can also assign your colleagues tasks, reminders, deadlines, and markings within notes.

Photo: Indico

Conference management tool INDICO

Developed by CERN, the web-based conference management tool INDICO is an open-source option for managing conferences, meetings, and workshops. INDICO is a fee-based solution helps you organize and conduct successful conferences.

Photo: Matomo

Matomo web analytics platform—website service

The open-source web application Matomo is a user behavior analytics tool. It provides a data protection law compliant alternative to Google Analytics, as Matomo gives users complete ownership of the data and its cookies can be disabled.

Person sitting in front of laptop in individual workspace

Photo: UHH/Esfandiari

polling tool

The FIONA-compatible polling tool allows you to give posts a thumbs up or down. You can also post comments.

Photo: UHH/von Wieding

Building Information Modeling (BIM) project

BIM helps you create and manage data for building planning, construction, and operations processes. Based on a digital twin, i.e., a 3D model, of the building, all relevant data is collected and connected. The internal infrastructure for planning and communication will be introduced in 2024.

Photo: Bsdrouin

Data bases (MariaDb and PostgreSQL)

The RRZ provides Universität Hamburg employees with access to database systems upon request. Two open-source products, MariaDb (MySQL) and PostgreSQL, are available. These tools are particularly suited for web applications which require relational databases.

Image processing software user interface

Photo: Screenshot

Internal

Paint.net

Paint-net is a free Windows image and photo editing tool. It is used to create photo effects across various levels or modify images with professional graphic design tools. It supports all common formats.

Photo: Screenshot

Internal

Microsoft Visio Professional

Microsoft Visio Professional offers all functions of the standard version. There are also other features, for example, live data overlays, diagrams from data import, simple data links, and lots more.

Photo: Adobe Inc

Internal

Adobe InDesign

Adobe InDesign is a fee-based layout software for desktop publishing. It can create exceptional quality print sheets for posters, (e-)books, (digital) magazines, interactive PDF files, etc. and efficiently edit paragraph, character, and object formats.

Photo: UHH/Feuerböther

Zoom

Zoom offers encrypted meetings and flexible collaboration via audio call, video call, chat and channels, and Whiteboard. The password-protected Zoom desktop client allows you to hold and record virtual meetings with virtual transcripts.

Photo: Markus Spiske

Certificates

Universität Hamburg employees can request client certificates for digital signatures, email encryption, or server certificates. New certificates can be requested via the GÉANT Trusted Certificate Service (TCS).

Photo: Stux

WLAN—guest ID

University employees can request guest user names via the SSID GUEST for a limited period of time. Find all details about eduroam for externals at Universität Hamburg, including information about technical requirements here.

Photo: Screenshot

Wekan

Wekan allows you to collaborate via virtual board. Using the Kanban principle, you can create columns for project phases and add “swimlanes.” Cards with tasks can be created from there. You can work collaboratively on this board in real time.

University of Hamburg postcards with colorful motifs

Photo: UHH/Esfandiari

Web2Print

You can create posters, flyers, business cards, and invitations in accordance with Universität Hamburg’s corporate design. No knowledge of graphic software required. Upload the template online, enter your content and place a print order.

Photo: UHH/Steinhauser

Virtual servers

The RRZ offers virtual servers for their own IT services. Virtualization software is used to operate virtual server instances as “guest systems” on the “host system” of a physical server.

Photo: Markus Spiske

Virtual desktops

Scientific Remote Desktops (SRDs) are RRZ-operated virtual workstations, that facilitate interactive work in a desktop environment. This includes SRDs for the use of hardware that is more powerful than the regular workstation equipment.

Photo: UHH/Esfandiari

Video lab

The RRZ audio lab offers laptops as mobile editing stations for digital videos. You can borrow these via the equipment rental service with the appropriate lead time.

Photo: UHH/Lutsch

Universität Hamburg campus app—digital student ID

The student ID needed to be accessible through a digital app instead of the previous paper version, resulting in the initiation of the Hamburger Campus App collaboration project. The project is managed by Section 32: Campus Management in Department 3: Studies and Teaching.

Photo: UHH/RRZ MCC Mentz

Internal

ticket system

The introduction of a new ticket system will simplify support service request management. Requests will be managed, organized, and sorted by priority. The ticket is aimed at distributing tasks effectively across various areas and at preventing duplicate request processing.

Photo: Screenshot

Internal

think-cell

think-cell is an add-in for PowerPoint and Excel for creating professional business diagrams, such as waterfall, Mekko, and Gantt charts or for consistent rounding of numbers even in complex applications.

Screenshot vom Kalender mit Veranstaltungen

Photo: Screenshot

Scheduling (booking) tool—Websiteservice

The FIONA scheduling tool is suited for recurring, identical calendar dates, for example office hours or room bookings. The tool can easily be integrated into FIONA, but cannot be administered within FIONA. Contact the RRZ ServiceLine to request access.

Photo: UHH/Esfandiari

internal

Telephony (Softphone)

The Softphone software replaces desk phones. The service offers VoIP-based (Voice over IP)connections as an alternative to regular telephones when working from home. The service is currently undergoing extensive testing.

Photo: UHH/RRZ MCC

Subversion—version control

Universität Hamburg offers the open-source product Subversion for centralized version control. Subversion helps you manage document and source code versions through easy configurable access for different users. Use your uni username for lodging an installation request.

Photo: Screenshot

STiNE

STiNE is a Universität Hamburg campus management system which combines all essential processes in studies and teaching, such as applications for a university place, registration for courses or examinations.

Hand pinning a sticky note onto a whiteboard

Photo: UHH/Hansen

Internal

Stickies

Use the free Stickies to pin an endless stream of ideas to virtual notes on your desktop. You decide whether your notes are hidden or displayed in the foreground at all times or whether you want to be reminded of them at a specific time via an alarm.

Photo: Screenshot

SharePoint

SharePoint is a web-based collaboration platform operated by Universität Hamburg. You can work with colleagues on Office documents across topics or departments, keep shared calendars, create lists, digitalize business processes, and connect them to external data sources.

Photo: UHH/Esfandiari

Internal

OpenShot Video Editor

OpenShot is an open-source video editor. Offering various features besides editing, including animation, video effects, 3D animation, etc., this editor is an alternative to Adobe Premiere.

Photo: Pexels

MyCoRe

Use the web-based MyCoRe to capture, manage, research and present document metadata on a web-based basis. The open-source MyCoRe provides metadata management, search functions, interfaces, image viewing module, etc.

Photo: UHH/Feuerböther

Internal

Microsoft Teams

Connect with colleagues via chat and video conferences in Microsoft Teams. Create separate channels for your team or project group and integrate various plug-ins and apps, such as MS Planner and Whiteboard.

Photo: Screenshot

Internal

Microsoft Project Professional

Use Microsoft Project Professional 2019 to devise and manage precise project workflows based on your available resources and track their status. Summarize key facts and progress of your project in meaningful presentations at any time.

Photo: MS Visual

Internal

Microsoft Visual Studio Professional

Microsoft Visual Studio is an integrated development environment for programming applications that run on common platforms. MS Visual Studio enables high-level programming languages, such as JavaScript, C++, Python, etc.

Illustration of letters flying into mailbox

Photo: Tumisu

Internal

Mailing list

Mailman is a program for managing various mailing lists, such as general discussion lists, etc. Customize your lists according to your own requirements via Mailman’s own list administration interface.

Photo: UHH/Feuerböther

Short link service—website service

The short link service or URL shortener allows you to convert long URLs into short links or QR codes.

Photo: Screenshot

Internal

IrfanView

IrfanView is an image viewer for Microsoft Windows that you can use for taking screenshots, some photo editing, and scanning. The free software supports more than 70 file formats, such as, RAW/JPG/JPEG/PNG/TIF; EPS; and GIFs. Video and audio files run via plug-ins.

Photo: UHH/Esfandiari

Interactive map—website service

We provide an external module hosted on RRZ servers for integrating interactive maps on FIONA websites. These interactive maps are responsive, and can be maintained in the backend at any time.

Photo: Screenshot

Internal

Inkscape

Inkscape is a free, vector-based open-source painting program for designing logos, banners, and posters. Compatible with SVG formats, the software can import EPS; PostScript; JPG; PNG; BMP; or TiF photos and export files into vector-based formats.

Photo: Git Lab

GitLab

GitLab is a collaboration tool. It expands the functionality of the Git version-management system and offers a graphical user interface. You can access the software via the browser or an installed client to manage codes or make use of its other features.

Photo: Screenshot

Internal

GIMP

GIMP is a free tool for editing images. It features a broad range of montage techniques, selection tools, and contrast correction functions. You can also use it to crop and reshape digital images via layers. It is an alternative to Paint.net and Adobe Photoshop.

Photo: Tumisu

Internal

Office email (Exchange)

You can activate an office-email address for your colleagues via the office-email account. Authorized persons can access the entire range of Exchange features, including calendars, dates, etc. and view incoming email separately. This cannot be combined with other accounts.

Photo: UHH/Schneider

Internal

Research information

Who does research on what at Universität Hamburg? What research projects are there and what international cooperation is being pursued? Universität Hamburg’s Research Information System portal (FIS) holds all the answers and further information (excepting the Faculty of Medicine).

Photo: Bsdrouin

Research Data Repository

All members of Universität Hamburg must use the University’s Research Data Repository for archiving and publishing final datasets and documents from all research areas.

Photo: Roma1880/pixabay

ELDORADO

ELDORADO is an electronic file and document management application that aims to replace paper-based filing. The database structure works just like a paper file directory. ELDORADO will be superseded by the planned DMS project.

Student listening and writing in the library

Photo: UHH/Dingler

Internal

easytranscript

Use the free easytranscript software for quick and easy transcriptions! Installation requires AdoptOpnenJDK JRE 11 and the VLC Media Player 64-bit.

Person at a laptop typing into a digital file folder

Photo: Adobe Stock Sorapop

Document Management System (DMS)

Document management systems facilitate the administration and processing of digital documents. Other IT systems can be embedded via interfaces, allowing for a cross-system integration of digital documents.

Photo: UHH/Esfandiari

Internal

DFN VoIP-Centrex desktop app

The DFN VoIP desktop app is what is known as a softphone—a digital phone you can only use via an RRZ-administered device. In addition, you must apply for a DFN VoIP-Centrex phone number to ensure seamless call forwarding from your Dataport number.

Photo: Screenshot

Internal

CorelDRAW Graphics Suite

CorelDRAW Graphics Suite is a versatile graphics design program. The Graphics Suite provides tool for vector illustration, layout, photo editing, and typography. The program is not supported by the RRZ.

Photo: UHH/Hansen

Internal

Collaboard

Use this online whiteboard solution for real-time collaboration with your colleagues while in different locations. Create and group digital sticky notes and mind maps, visualize processes, and moderate group work. Collaboard runs on servers hosted in Germany and is GDPR-compliant.

Photo: TechSmith

Internal

Camtasia

Camtasia is a screen recording and video-editing software. The program offers screen-recording and video-editing templates, assets, an audio editor, etc. Camtasia also provides training videos and tutorials.

Photo: UHH/Stelling

Computer-aided facility management (CAFM)

CAFM offers options for optimizing real estate management, including space and maintenance administration; relocations; damage and disruption; resource planning, and reporting. This increases efficiency and transparency to ensure seamless operations.

Photo: UHH/Lutsch

User administration portal (BV-Portal)

The user administration portal is the central information platform for uni username administration matters. Here, you can view stored data, change your password, or apply for and manage temporary guest access.

Person taking a photo of the University’s Main Building with smartphone

Photo: UHH/Lutsch

Image cropper—website service

The web-based image cropper helps you cut pictures to Fiona-compatible sizes. You can insert pictures via drag and drop and download them for use.

Photo: UHH/Feuerböther

Betterweb—website service

Are you wondering why your website cannot be found? Betterweb can tell you why. Betterweb is a quality management tool for Universität Hamburg webpages. It casts light on website features, such as accessibility; HTML integrity; data security, and can check links.

Photo: UHH/Steinhauser

Backup

The RRZ offers a central backup service for self-managed laptops. Data is stored at 2 Universität Hamburg locations. If you want to add new servers, go to the RRZ Service Portal or contact the person in charge.

Photo: Pixabay/and now projekt

Audio lab

The Audio lab is a Universität Hamburg facility, which offers various services related to audiovisual media. It provides equipment, for example, professional microphones, camcorders, laptops with processing software for digital videos, and digitalization services.

Photo: Audacity

Internal

Audacity

Audacity is an open-source program for recording and editing common audio file formats. In addition to recording and comprehensively editing podcasts, the software can also import data from carriers, such as CDs etc.

Ansicht eines Arbeitsplatzes mit PC und UHH Tasse

Photo: UHH/Lutsch

workplace booking tool (ABT)

Universität Hamburg will introduce a desk booking system for desk-sharing. The software allows you to book workplaces, work-pool spaces, individual offices, and meeting and conference rooms. The roll-out will start in 2024.

Photo: Adobe Inc

Internal

Adobe Photoshop

Adobe Photoshop is a fee-based image processing software which allows you to combine photos, effects, or graphics, draw, paint, or create digital sketches.

Photo: Adobe Inc

Internal

Adobe Digital Editions

Adobe Digital Editions (ADE) is a commercial e-book reader and manager. Digital content can be acquired and downloaded via ADE, so contents can be accessed both online and offline. Contents are available on all devices that have ADE installed.

Photo: Adobe Inc

Internal

Adobe Creative Cloud

The fee-based Adobe Creative Cloud license (approx. €260 per year with a 3-year minimum duration) provides access to all Adobe programs, including Acrobat, Photoshop, Illustrator, InDesign, Premiere Pro, After Effects, Lightroom, and more. Gimp, Inkscape, and the Affinity programs are alternatives.

Photo: UHH/Feuerböther

Internal

Adobe Connect

Adobe Connect is an online meeting service and an alternative to Zoom. It features, among other things, permanent reusable rooms and separate file storage in the Connect server for each meeting so files can be used after the meeting is closed.

Photo: Adobe Inc

Internal

Adobe Acrobat DC Pro

The fee-based Adobe Acrobat DC Pro license offers all features of the standard version and can also be used on macOS and mobile devices. Use Adobe Acrobat DC Pro to convert scanned documents into full PDFs, to make parts of the document illegible, and to compare PDFs directly.