Collaboration

You can access and write your work emails using Microsoft Outlook on your work device or via Outlook Web Access (OWA) in your browser.

Outlook and OWA also offer the option of maintaining a calendar and scheduling meetings (including in MS Teams).

Additional features:

• Link appointments to One Note notes
• Create and prioritize tasks
• Categorize emails and calendar entries

Further links

• Information about email at the University of Hamburg

SharePoint is a very comprehensive collaboration and application platform that allows you to work on documents together, maintain calendars and lists, and manage task lists and small projects.

The installation is operated at the University of Hamburg and is available to all employees.

Further information

• SharePoint at the University of Hamburg
• Training courses are offered by the ZAF.

UHHCloud is a sync+share service that allows you to reliably store your data and documents while keeping them up to date and accessible worldwide (sync) on multiple devices (desktop, laptop, tablet, smartphone).

You can also share, exchange, and edit your files with other people inside and outside the University of Hamburg (share). The product “Nextcloud” is used for this purpose, which is supplemented by “OnlyOffice” for collaborative editing of documents in Office file formats. The IT service is operated entirely by the RRZ of the University of Hamburg in its own data center.

Further links:

• Information about UHHCloud
• Web interface of UHHCloud

The DFN scheduler makes it quick and easy to coordinate events and agreements (e.g., on dates).

A user account is not required to participate in a survey.

Further links

• Information DFN scheduler
• Login DFN scheduler

The UHH Pad or HedgeDoc service is a freely usable collaborative real-time editor. It can be used to jointly edit documents and notes and integrate external resources. It also supports UML diagrams, mathematical formulas, syntax highlighting, and musical notes, for example. Users log in with their B-ID, which encourages greater use of digital devices.

Further links

• Information on use
• UHH Pad website

ShareLaTeX is an online LaTeX editor that enables real-time collaboration and direct compilation of LaTeX source code to PDF via the web interface. ShareLaTeX is a server-based application that is accessed via a web browser.

The University of Hamburg's Overleaf service is provided in cooperation with GWDG (Gesellschaft für wissenschaftliche Datenverarbeitung mbH Göttingen). An account in the Academic Cloud is therefore required.

UHH employees can find the relevant license application in the RRZ Service Portal.

Here you will find further information on how to apply. How to create an account in the Academic Cloud is described in these instructions.

The integration of ONLYOFFICE into OpenOLAT makes it possible to collaborate on Office documents.

Office documents can be edited both in folders and in the task module of OpenOLAT. In addition to Word documents, PowerPoint presentations and Excel files are also supported.

Further links

• Further information on using OnlyOffice in OpenOLAT
• OpenOLAT login page

Cross-platform video conferencing tool operated by Deutsches Forschungsnetz e.V. All you need to use it is your user ID and password.

Features

• Browser-based video conferencing and client software for various operating systems
• Conference recording
• Chat
• Screen sharing
• (Audio) participation via telephone

Further links

• DFNConf at the University of Hamburg
• DFNConf homepage

Zoom is a browser-based platform for holding video conferences with up to 300 participants. In addition to the option of participating in a meeting via audio and/or video, there is also a separate chat for each meeting.

Invitations to meetings can be sent easily after creating a new meeting by sending the meeting ID or meeting link and the (optional) meeting password. Similarly, a meeting room can be accessed using the meeting ID.

Zoom can be used via a browser and via applications available for all common operating systems and platforms.

Further links

• Information about Zoom the University of Hamburg
• University of Hamburg portal on Zoom

Call forwarding

To ensure that you can still be reached on your work phone number when working from home, you can forward calls to another number (home landline, cell phone number, etc.) via the NGN Services web interface.

NGN conference calls

Pure telephone conferences can be held via the UHH's own telephone system. All participants receive a specific dial-in number and a password. The conference can be administered via a web interface.

Telephone conference with smartphone

Most current smartphones offer the option of adding additional people to a call while it is in progress, making it easy to hold a telephone conference with multiple participants.

Using Microsoft Outlook or the browser version Outlook Web App, you can schedule appointments for meetings and invite people. You can also schedule meetings in Teams and invite participants directly via the Outlook calendar in the desktop application.

OpenProject is a web-based project management software.

• Features
• OpenProject Server at the University of Hamburg

Wekan is a virtual Kanban board that allows you to organize tasks both within a team and for yourself personally. It makes it relatively easy to map and visualize workflows.

Further links

Note-taking program for creating notebooks, for example to write personal notes or conversation and meeting notes.

You can collaborate on OneNote notebooks with other people in Teams or in UHH SharePoint. You can also create specific notebook entries for existing Outlook appointments to easily create meeting notes. All meta information (subject, participants, time, location) is automatically transferred.