Instructions for zoom meetings
On this page you can find instructions on how to join or create a zoom meeting, as well as information and instructions about the various meeting and webinar features.
Further Resources
The resources on this page cover the basic feautures of the Zoom desktop client and the most important settings and features of the university's zoom web portal.
If you need assistance with other clients or additional Zoom software (e. g. the mobile Zoom apps or the Zoom extensions for web browsers and Outlook) or with advanced features and settings, please refer to zoom's official documentation.
In this article
Join a meeting
You can join a Zoom meeting either by using an invitation link or with a meeting ID:
Join via link
If you have received an invitation to a Zoom meeting that includes a link to the meeting, simply click on that link to join the meeting. Invitation links for University of Hamburg Zoom meetings begin with https://uni-hamburg.zoom.us/j/.
You may need to log in to Zoom beforehand, or you will be prompted to enter a name and email address when you join.
Join with a meeting ID
If you only have a meeting ID and, if applicable, a passcode, but no join link, follow these steps to join the meeting:
- If you haven’t already, open the Zoom client on your device or navigate to the University of Hamburg Zoom website in your browser.
- In general, you can join a meeting without logging in. However, some meetings may only allow logged in users to join.
- On the home screen of the desktop client, click "Join".
- Now enter the desired meeting ID and, if necessary, the corresponding passcode.
- If you are not logged in, you may need to provide a name and email address before you are allowed to join the meeting.
Create a meeting
To create a zoom meeting, follow these steps:
- Log in to the zoom client.
- On the home screen, click "New Meeting".
Schedule a meeting
To schedule a (recurring) zoom meeting in advance, follow these steps:
- Log in to Zoom.
- Click "Schedule" on the home screen.
- Now you can set the title, date, time, and other meeting details.
- Once you have set all the details as desired, confirm the creation of the scheduled meeting by clicking "Save".
- If you want to edit an already scheduled meeting, click on the corresponding meeting on the Meetings page and then click "Edit" (pencil icon in the top right corner). You can now adjust all the settings you specified when scheduling the meeting.
Maximum number of participants
Up to 300 people can participate in standard zoom meetings hosted by university zoom accounts. If you expect more participants, you can either request a large meeting for up to 500 people via the RRZ ServiceLine or, alternatively, a zoom webinar (max. 5000 participants).
Maximum meeting duration
Meetings with the following configurations will automatically end after 24 hours:
- One host, no participants
- One host, any number of participants
- No host, any number of participants (joining before the host)
A special rule applies if all participants have left a meeting and only the host remains. In this case, the meeting ends 40 minutes after the last participant has left the meeting.