Instructions for zoom webinars
In addition to regular meetings, you can also host or join webinars in Zoom. Webinars differ from meetings in that they allow far more participants to join and that regular participants cannot turn on their camera or microphone.
Further Resources
The resources on this page cover the basic feautures of the Zoom desktop client and the most important settings and features of the university's zoom web portal.
If you need assistance with other clients or additional Zoom software (e. g. the mobile Zoom apps or the Zoom extensions for web browsers and Outlook) or with advanced features and settings, please refer to zoom's official documentation.
In this article
Participation
To join a webinar, simply click on the invitation link provided by the webinar host.
Like Zoom meeting links, Zoom webinar invitation links always start as follows:
https://uni-hamburg.zoom.us/j/
You may then be asked to enter a passcode, which you should have received with your invitation, as well as to provide some personal information (name, email address, etc.).
Request a webinar license
To create a webinar, you may need to request a license first:
- Go to the RRZ-ServicePortal and use the menu on the left to navigate to the software catalog (Catalog -> Software).
- Search for the entry "Zoom Webinar License Request" and click "Add to Cart".
- Fill out the request form, click "Add to Cart" again, and then click "Place Order".
- You will receive an automatic confirmation sent to your university email address within a few minutes.
Schedule a Webinar
After you have acquired a webinar license:
- Open your zoom profile in your web browser and log in using your B-ID if necessary.
- Use the menu on the left to navigate to the Webinars page.
- Click the blue Schedule a Webinar button in the top right corner.
- Fill out the form with your desired settings.
- Confirm your entries by clicking "Schedule". You will then be redirected to the webinar overview, where you can adjust the settings you’ve made by clicking "Edit" until the webinar begins.
Special Settings
Here, we briefly explain some special settings you can configure when planning a webinar. The remaining settings are either self-explanatory or include explanations directly in the planning form.
Q&A
This option is enabled by default and allows participants to ask questions in text form, which the host and panelists can then answer.
Registration
If this option is enabled, participants joining the webinar must provide at least their first name and email address. You can specify the data to be collected after scheduling the webinar.
Authentication
If these options are enabled, only previously invited viewers or panelists can join the webinar. People without a Zoom account will not be allowed to join.
Enable waiting room
If this option is selected, all regular participants (viewers) will first be gathered in a virtual waiting room at the start of the meeting. Only the host and the previously invited panelists can then join the webinar directly.
Invitations
You can invite viewers ("participants") and panelists in advance. This is particularly useful if you have specified in the webinar settings that only invited guests can join.
Unlike regular participants (viewers), panelists are authorized to turn on their camera and microphone during the webinar.
To manage invitations to your webinar, first navigate to the list of upcoming webinars, select your webinar there, and then switch to the "Invitations" tab. There, you can also specify the data to be collected during webinar registration, provided you have enabled registration for your webinar.
Webinar controls
Once you've started the webinar or joined it, the user interface is largely similar to that of a meeting.