You can mute or unmute yourself using the microphone icon.

You can change your audio settings (e.g., the speaker or microphone you're using, or the input or output volume) using the small arrow to the right of the microphone icon. For more information on the available audio settings, visit the manufacturer’s support page.

In webinars, regular participants are always muted.

Use the Video (camera) icon to turn your video on or off. Hosts can prevent individual participants or all participants from sharing their video.

You can also click the small arrow next to the Video button to adjust your video settings, such as selecting a different camera, applying a video filter, or choosing a virtual background.

In webinars, regular participants can join without video only.

Use the "Participants" button to show or hide the list of participants in the current meeting or webinar. Additional moderation functions are available there:

Invite

Using the "Invite" button at the bottom left of the "Participants" panel, you can invite additional people to the ongoing meeting by name or email, or simply by copying the invitation link and sending it via another method.

Mute All

Use the "Mute All" button at the bottom of the "Participants" panel to mute all other meeting participants. You can choose whether or not they are permitted to unmute themselves.

You can also use the three-dot menu at the bottom right to prompt all muted participants to unmute themselves.

To mute individual participants, simply hover your mouse cursor over the relevant name in the list and click the "Mute" button.

Stop Video

Access the host tools for participants via the three-dot menu at the bottom right; here, you can allow or prevent all participants from turning on their video.

To stop video for individual participants, hover your mouse cursor over the relevant name in the list and select the option from the three-dot menu next to the name.

Rename

To allow or prevent participants from renaming themselves, access the host tools for participants and (de)activate the "Rename themselves" option.

Use the Chat button (speech bubble icon) to show or hide the meeting or webinar chat. In a meeting, you can exchange text messages and file attachments with all participants or with individual participants. In a webinar, you can chat with the hosts and panelists, depending on the chat settings configured for the webinar.

For scheduled recurring meetings, you can enable Continuous Meeting Chat. This creates a dedicated group chat for the meeting, and all invited participants are automatically added. The group chat remains available after a meeting has ended, allowing participants to continue the conversation. Messages exchanged during previous sessions are retained in the chat history and remain available throughout the lifetime of the recurring meeting.

You can also use Zoom Team Chat independently of meetings or webinars to communicate with other members of the university. For detailed instructions on using Zoom Team Chat, please refer to the Zoom Support documentation.

Use the React (heart) icon  to send emoji reactions, which will briefly appear on your video tile.

If your camera is turned on, you can also enable Automatic Hand Gesture Recognition, allowing the app to detect hand gestures and trigger the corresponding reactions automatically.

Use the Raise Hand icon   to virtually raise your hand, for example to indicate that you would like to speak. A hand icon will then be displayed on your video tile and next to your name in the participant list until you or a host/co-host lowers your virtual hand.

To lower your hand, right-click the video tile showing the raised hand and select Lower Hand.

In Gallery View, participants with a raised virtual hand are displayed closer to the beginning or top of the gallery.

If Automatic Hand Gesture Recognition is enabled, you can also raise and lower your virtual hand using hand gestures detected by your camera.

Use the Share button to share different types of content with participants in a meeting or webinar. When you click the button, the Share dialog opens, allowing you to choose what you want to share.

Desktop

You can share an entire desktop so that other participants can follow your actions in real time.

Application Windows

Instead of sharing your entire desktop, you can share only a specific application window.

Portion of Screen

This option is available under the Advanced tab. It allows you to share only a selected area of your screen.

Whiteboard (Classic)

This option is available under the Documents or Files tab. It opens a classic whiteboard that you can use for drawing and adding content during the session. Other participants can export the whiteboard, including its contents, as a file for their own use. This feature should not be confused with Zoom's new collaborative Whiteboards.

Settings

Click the arrow next to the Share button in the toolbar to open and configure the sharing settings, such as full-screen mode, window sharing, and other sharing options.

Recording a standard Zoom meeting is not permitted for data protection reasons!

If you absolutely require a recording, you must request a Zoom webinar.

By clicking the arrow next to the "Record" button in the menu bar (or right-clicking the "Record" option within the More submenu), you can access and edit the recording settings (storage location and recording content).

Once started, the webinar recording can be stopped or paused early by clicking the "Stop Recording" or "Pause Recording" button on the right side of the Zoom window's title bar.

Only (co-)hosts and panelists may be visible and audible in recordings; regular participants must not be included!

By clicking the "End" button, you can leave the ongoing meeting or webinar, or end it for all participants if you are the host.

Here you can configure settings for various aspects of the meeting or webinar:

• Video
• Audio
• Display & Controls
• Recording
• Share Screen
• Accessibility

These settings apply only to you and do not affect other participants.