Scope of services
Here you will find explanations of the basic scope of functions and options associated with an M365 account at UHH, as well as more specific information in the context of individual applications.
Included in the scope of services
The agreement with Microsoft allows every user to use a wide variety of programs and apps. Current Microsoft license: Microsoft Education A5.
The UHH-M365 account includes the following applications and features:
- One account per person
- Use on up to 5 computers and 5 mobile devices (cell phones and tablets)
- Cross-device access
Please note the -> Limitations - data protection and IT security.
Office
Many of these programs support functions such as “dictation,” “transcription,” and ‘translation’ from Office version “Microsoft 365” onwards.
This is available in the web applications.
(For employees with a device managed by the RRZ: Rollout of Office versions on FMDs)
- Word
- Excel
- PowerPoint
- OneNote
- Outlook
- Access
- Publisher
Please note:
- OneNote for Win 10 is no longer supported, use the OneNote from the Office Suite.
- Outlook -> Employees, UHH Exchange mailbox in Outlook
- Outlook -> Students, Surfmail - Setup on PCs and notebooks (including instructions for Outlook)
- Publisher will not be supported by Microsoft after October 2026
- Access and Publisher are only available for devices running the Windows operating system and cannot be used across devices or in a web browser.
Cloud storage
- OneDrive (1TB)
Please note: Currently not available to employees as an application on FMDs
Collaboration
- Teams
- SharePoint online
Please note: SharePoint onprem is another independent service and not connected to SharePoint online in the M365 cloud area.
Other usable apps in the license
- Planner
- Forms
Only for Employees
- Power Apps
- Power Automate
- Viva Engage
Third-party apps
Products such as plugins, add-ons, and add-ins from third-party providers (not Microsoft) cannot be used from the Microsoft Office Store.
-> Limitations
Some exceptions have been reviewed. We enable integration with locally installed Office programs. These integrations can be booked in the RRZ Service Portal.
Exceptions
- Citavi
- Endnote
Reviewed and blocked apps
- Giphy - data protection reasons
Terms of Use and Policies
The right of use expires at the end of the affiliation with the UHH.
Users are responsible for:
- Proper (sachgerecht) use of your M365 account at UHH
- Further training for programs and functions (information on the KUS portal)
- Sharing and releasing content - to protect your stored data
- Backing up your data at the end of your affiliation with UHH
- Compliance with the guidelines and policies mentioned below
Guidelines and policies for M365 :
Other important general sources of information on handling IT resources and services:
Limitations - data protection and IT security
Exchange-Online (deactivated)
The following therefore does not work
- Calender in Teams (and its functions)
- Planner (no comments)
- Invitations to private plans in Planner
Office-Store (deactivated)
As a result, products such as plugins, add-ons, and add-ins from third-party providers (not Microsoft) cannot be integrated from the Microsoft Office Store. Some exceptions have been reviewed.
-> Reviewed and blocked apps
Sharing files, folders, and areas
- Not possible for anonymous persons (e.g., via public links)
- Possible for registered full M365 accounts at UHH
- Possible for registered guests in the M365 area at UHH
As a result, files and folders (from SharePoint Online, OneDrive, and Teams) can only be shared with registered users.
This means that guests must also log in to the University of Hamburg's Office area in order to access the content.
Linking and synchronization
- After the login change 2025, user IDs and names will be synchronized with the UHH's M365 account.
- Read the privcacy policy for more information
- Other storage areas and systems (e.g., UHHCloud) are not connected to M365.
- Mailboxes are not connected or synchronized with the UHH's M365 area, but are separate systems.